Sample Invitation email
Hello <insert name of person or group of people - e.g. colleagues, community, parents, students, staff, etc.>
We need your input on <topic> to <enter outcome objective/progress you are trying to make>. To gather your feedback, we're using a tool called Thoughtexchange. All of our voices matter, so your participation is crucial and valued.
Click here to participate: <insert link>
You'll be asked to respond to one open-ended question, consider and assign stars to some of the ideas shared by others (20 to 30 is ideal), and learn what's important to the group.
Your thoughts and stars are confidential. You can come back as often as you'd like to participate and, in fact, we ask that you do come back to star some of the new ideas shared since you first participated. The ratings will help us understand the most important areas to focus on for <insert goal ex. improvement>.
Participation will be open until <date>.
If you need technical help, please call Thoughtexchange at 1-800-361-9027 ext. 4 or email firstname.lastname@example.org
Thank you in advance for your help and input.
For more information visit: www.thoughtexchange.com
Sample Reminder Messages
1st Reminder to Increase Participation:
We’ve had <number> of thoughts shared so far. Thanks to everyone that has already participated!
If you haven’t had a chance yet, click here to participate. <Insert link>
If you have already participated, please return and add stars to the new thoughts that have been added since you participated. That will help us understand what’s most important to the group.
Your input is really important to us so we can <enter progress you’re trying to make e.g. make next year’s event the best or understand what’s important about this topic>.
Participation will be open until <DATE>.
2nd Reminder to Increase Number of Star/Rating and Reduce Pending Thoughts:
We’re now up to <number of thoughts or number of participants> so far. There are some great ideas! We need more people to rate the thoughts in the Star step. That will help us understand what's most important to you.
The results of this Thoughtexchange will help us determine <insert goal>. All of our voices matter, so your participation is crucial and valued.
Please take some time to participate before <enter date and time of your Thoughtexchange closure>.