As many districts are quickly pivoting to incorporate new state-level direction into their planning for the coming school year, it is more important than ever to collaborate closely with your staff and leadership team in this continually-evolving landscape. We’ve worked with our superintendent partners to develop these exchange questions to align with five key areas.
Things to consider when planning
- Can you work with specific departments to lead some of the exchange ideas listed below to share in the planning and development of returning to school? Could your Comms Director, Head of Finance, Academic Director, etc create and lead the exchange?
- Which stakeholder group in your planning process has either heard the least from you or could benefit the most from feeling heard?
- What meetings do you have scheduled? Could you run an exchange before the meeting so you can move into an actioning phase more quickly in the meeting?
- Consider where you are in the input and planning process to help inform the type of question that would best align. Gathering input and ideas? Proposing a solution or a plan and need feedback? Or are you well down the road of a plan and could benefit from a gap analysis to determine what you might be missing or aren't considering?
- What are your students’ most important needs that we should consider as we plan for this school year?
- What are the core requirements we need to be aligned on when it comes to our staff and students?
- What are some things we need to address to ensure all students have equitable access to appropriate curricular resources and instructional methods?
- What are some ways we could use both in-person and remote learning to ensure high-quality instruction for all students this coming school year?
- Considering a hybrid remote/in-person approach, what are some changes we need to make to equitably assess student progress?
- What additional resources, training and supports do you need to deliver exceptional remote instruction this school year?
- What are some things we need to consider to ensure we provide a safe on-campus environment for our students and staff this school year?
- As we plan for this school year, what are the most effective ways we can communicate with and inform our hard-to-reach families and our most vulnerable students?
- What are some ways we are incorporating ongoing community feedback into the design and implementation of new systems, including curriculum and instruction, this school year?
- In light of our funding projections for this school year, what are some budgetary impacts we need to be aware of or reallocate?
- What programs or resources are priority spend areas for a successful school year?
- What are some budget and resource allocation challenges we haven't yet considered or that need additional discussion?
- What are some things we could improve in providing students access to technology this coming school year?
- Where do we need to make additional investments in technology infrastructure and support to ensure more successful remote learning?
- What professional development do you need to effectively leverage technology in your work?
Introducing your exchange
It's helpful to include an introduction to provide context to your exchange and a call to action. If your participants are 'live' or are familiar with the exchange topic and process, there might not be a need for a written introduction. Learn how to write your introduction or use a template from the Exchange Gallery to auto-populate your exchange introduction with some helpful tips.
Survey questions (optional)
For internal exchanges, some leaders of larger districts feel it is important to know which building or resource group is represented in the exchange, and a survey question can help you determine that. Click here to read more about how to write good survey questions and why. Survey questions can alternatively be used to assess the level of agreement with or understanding of a process or decision. Some examples you may consider include:
How strongly do you agree with the top goal outlined in our plan?
- Strongly Agree
- Strongly Disagree
How satisfied are you with the direction we are taking in our return to school planning?
- Very Satisfied
- Very Dissatisfied
Think about who will be participating in the exchange, and how contentious the topic is to determine the level of attention you will need to pay to moderation of the thoughts. Here are some recommendations to help guide your decision.
- Consider who needs to be involved in reviewing questionable thoughts and what your process will be to handle inappropriate thoughts.
- We invite you to connect with one of our CSMs to discuss how to balance keeping conversations safe and respectful vs. accidentally censoring.
- Machine moderation is imperfect and might flag thoughts that should be in the conversation.
- Leaders are notified by email when a thought is flagged by machine moderation or participant <unless their email notification settings are set to Off. The default settings are ‘quiet’>.
Machine Moderation On - Leave Thoughts In:
Our recommendation is to have machine moderation on, leave thoughts in. This means that reported thoughts would remain visible until they are reviewed to create the most transparency.
- Please consider if leaders have the capacity to monitor flagged thoughts to remove them if they deem them to be rude/hurtful.
- The leader can choose to start this way and if there is hurtful speech in the conversation, they may choose to hide thoughts until reviewed to create safety for participants.
Machine Moderation On - Hide Thoughts:
By having machine moderation, hide thoughts on - you are allowing the machine to temporarily hide thoughts that potentially should remain in the conversation.
- Please consider if leaders have the capacity to monitor and approve flagged thoughts to increase transparency and avoid the potential sense of censorship.