This resource supports leaders to design, execute, and report on the new Learning Continuity & Attendance Plan. Thoughtexchange is a quick and efficient way to gather, work with, and get feedback from your staff, students, and their families. We know the time frame to complete your stakeholder engagement and submit your report is short which is why we have created the templated exchanges outlined below.
Once you are ready to begin working with your results, also check out our Discover Guide for Learning Continuity and Attendance Plan exchanges.
There are two styles of exchanges to support your engagement needs in this work:
- Community-Wide Stakeholder Engagement Feedback
- Live meetings: Committees and Public Hearing
This template offers everything you need to successfully run each exchange: a set of recommended questions, sample introductory text, possible survey questions, and more. Features such as Multi-Language and Presenter Mode support the requirements to offer stakeholder engagement to various languages and to present & ask for feedback at live events.
Identifying your goals at the beginning of the process gives you guidance as you design your exchange and discover your results. To complete the new Learning Continuity & Attendance Plan, your goals will be in part to expand stakeholder engagement and to gather insight and feedback on each of the outlined pillars in the report. You can then use your results to inform the reporting process.
Community-Wide Stakeholder Engagement Feedback
The Learning Continuity and Attendance Plan requires that districts solicit recommendations for the 20-21 school year from stakeholders and then gather feedback on the plan itself.
Start with a broad-based community exchange soliciting recommendations and then launch an exchange soliciting feedback on the draft Learning Continuity and Attendance Plan. Once you have implemented the plan, gather feedback on its adoption.
Many districts have already been soliciting recommendations and we hope you can capitalize on the work you have already done. If you have recently run a reopening exchange, you can use our discover guide to understand and report on the results through the lens of the new requirements. Then jump right to asking for feedback on your plan.
- What are the most important things to focus on as we continue our work to support all students?
- What are the most important things our school district needs to think about as we continue to respond to COVID-19 and plan for the future?
- What concerns, questions or ideas should we consider when planning to reopen schools?
- What important insights should we keep in mind as we plan to support all students in our “new normal?”
Considerations when launching
- Let participants know you are deeply listening for feedback on Learning Continuity and Attendance Plan Template sections.
- Share this with all stakeholders whose feedback you need to hear. Send reminders midway to prompt participation.
- If you need more information, on a particular section, launch an exchange to solicit recommendations on that specific topic or you can go to Path One if you need significantly more information.
- Use this Discover Guide to help you work with your results to reflect the Learning Accountability and Attendance Plan requirements.
Dear <Parents/Guardians, Students, and Staff>,
We want to hear more about how we can create a successful learning environment for our students in 2020/2021. This information will help inform our Learning Continuity and Attendance Plan, a new state required plan to address student learning during the 20-21 school year.
Our district is focused on the following priorities and welcomes your input about how we are doing in these particular areas:
- Insert Learning Continuity and Attendance Plan Template sections
Thank you for your contribution. Your input is a critical part of our focus on priorities in support of student success.
This exchange will close on <date and time>.
- This exchange is confidential. Your thoughts will be shared, but not your identity.
- Please be polite and respectful as you share and rate thoughts.
- If you see a thought that is rude, hurtful or identifies a person or group, you can report it by clicking in the upper right corner of the thought.
- You do not need to rate all thoughts in this exchange. It is appreciated and recommended to rate around 30 over the time the exchange is open.
Optional Survey Questions
Survey questions can give you a better understanding of what’s important to different groups in your community and help you tailor your communication to different stakeholders.
Recognizing that you may belong to more than one of the following groups, please select the one which you feel best describes your involvement with us:
- Staff Member
- Community Member
Are you (student) or are you a guardian of an English Language Learner?
- I don’t know
Are you or are you a guardian of a child that receives free and reduced lunch?
- I don’t know
Are you or are you a guardian of a child who is a foster youth?
- I don’t know
Does your household have the technology needed to successfully learn/teach from home?
- Not at all
- We can make do short term
- I’m not sure
- We have most of what we need
- We are all set!
*You may also want to include survey questions that help you to show you have engaged different groups within your district, such as program participation and ethnicity.
Participation Groups allows you to break a potentially large conversation into demographic-specific groups. For a more in-depth explanation, click here.
If you would like to use Participation Groups, get in touch with us and we will get you set up.
Deciding how to moderate depends on the specific needs of your district and community. Options include community moderation and machine moderation. If you’d like more details, read this help article.
Discover Your Results
The Discover Dashboard offers several tools to help you dig into your results and take action. Use this Discover guide to work with your results in the context of the Learning Continuity and Attendance Plan template.
Live meetings: Committees and Public Hearing
Using Thoughtexchange to help facilitate conversation in remote committee meetings enhances the experience of participation and collaboration for all participants.
Creating an exchange to use in this setting is quick and easy:
- Use the Create from feature to duplicate exchanges to meet requirements of gaining separate feedback from Parent Advisory Committees, English Learner Parent Advisory Committees, and the Public Hearing.
- Use Presenter Mode to engage participants in live meetings. This use of Thoughtexchange helps your working groups generate fast priorities.
- Keep your introduction short as you can introduce the exchange in person.
- In smaller group settings, keep survey questions to a minimum so that participants feel they can share openly and safely without being identified.
- What thoughts and questions do you have about our draft Learning Continuity and Attendance Plan?
- What are some important perspectives we need to consider as we create our draft Learning Continuity and Attendance Plan?
- What are some lessons learned about supporting our students to learn at home we should discuss?
- What’s working well and what can we change to improve student success?
- What are your questions about our proposed Learning Continuity and Attendance Plan?
- What are some of the biggest challenges for our school district right now?