Below are some example emails. Feel free to copy and paste and edit to suit your needs.

Invitation Email Example - Formal  

<insert name of person or for group of people - e.g. colleagues>,

I would like to get everyone’s input using Thoughtexchange on this question:

<Enter Thoughtexchange topic or question>

The results of this Thoughtexchange will <enter outcome objective: e.g. "help guide our initiatives">. All of our voices matter, so your participation is crucial and valued. Please take the time to thoughtfully participate before <enter date and time of your Thoughtexchange closure>.

Click here to launch Thoughtexchange <enter your unique Thoughtexchange link invitation>

Thoughtexchange will allow us to share our own individual thoughts, consider and rate the thoughts of others, and learn what is important. Thoughtexchange keeps confidential who shared each thought and who assigned what ratings.

Thanks in advance for your input.

Regards,

<insert name>

P.S. If you need any additional help or support using Thoughtexchange you can contact them directly at: feedback@thoughtexchange.com

Here are some quick tips to get you going:

1. Complete the quick registration process. Email is required but Thoughtexchange keeps your identity confidential and secure.
2. After you register will be brought into the exchange to share your thoughts.
3. Once other participants have shared thoughts you can consider and rate the thoughts of others.
4. Thoughtexchange keeps confidential who shared each thought and who assigned ratings.
5. Once enough participants share and rated thoughts, you will be able to explore and discover the results. It’s simple, organized, and powerful.

For more information visit: www.thoughtexchange.com

Invitation email example - less formal

We need your input to <enter outcome objective: e.g. "help guide our initiatives">.

Click here to participate: <link>

We're using a new tool called Thoughtexchange to gather your feedback. You'll be asked to respond to one open-ended question and then have the opportunity to consider and assign stars to the ideas shared by others.

Thoughtexchange keeps your thoughts and stars confidential. You can come back as often as you'd like to participate and, in fact, we'll ask you to come back to the exchange later to star some of the new ideas shared since you first participated.

All of our voices matter, so your participation is crucial and valued.

Participation will be open until <DATE>.

Reminder Emails

Reminder 1:

We’ve had <number> of thoughts shared so far. Thanks to everyone that has already participated.

If you haven’t had a chance yet, click here to participate <link>

If you have already been in please take a few minutes to go back in and add some stars to the new thoughts that have been added.

Your input on <enter outcome objective and/or topic: e.g. "help guide our initiatives"> is really important to us so we can <enter progress you’re trying to make e.g. make next year’s event the best or understand what’s important about this topic>.

Participation will be open until <DATE>.

Reminder 2:

We’re now up to <number of thoughts or number of participants> so far. Thanks again to everyone that has gone in to participate.

This is your final reminder to go into the exchange to either share thoughts if you haven’t yet or to add more stars to the new thoughts and see what is rising to the top.

<link>

The results of this Thoughtexchange will <enter outcome objective: e.g. "help guide our initiatives">. All of our voices matter, so your participation is crucial and valued. Please take some time to participate before <enter date and time of your Thoughtexchange closure>.